Registrations

Registration fees

CATEGORY EARLY FEE
within April 15th, 2026		 REGULAR FEE
from April 16th 2026 till May 20th, 2026		 Late and ON SITE
From May 21st, 2026 – on site
INTERBULL
Conference		 € 500
(409,84 + VAT 22%)		 € 600
(491,80+ VAT 22%)		 € 700
(573,77 + VAT 22%)
 ICAR Conference € 685
(561,48 + VAT 22%)		 € 790
(647,54 + VAT 22%)		 € 890
(729,51 + VAT 22%)
ICAR & INTERBULL € 1.050
(860,66 + VAT 22%)		 € 1.155
(946,72 + VAT 22%)		 € 1.260
(1.032,79 + VAT 22%)
One day registration * € 240
(196,72 + VAT 22%)		 € 340
(278,69 + VAT 22%)		 € 445
(364,75 + VAT 22%)
Student**
(limited places available and limited to ICAR Conference)		 € 525
(430,33 + VAT 22%)		 € 630
(516,39 + VAT 22%)

€ 735
(602,46 + VAT 22%)
ICAR Gala Dinner € 160
(€ 145.45+ 10 %VAT)
Interbull dinner  € 90
(€ 81.81 + 10 % vat
Accompanying person ICAR/INTERBULL € 40
( € 32,79 + VAT 22%)		 € 40
( € 32,79 + VAT 22%)		 € 40
( € 32,79 + VAT 22%)

Fees are VAT INCLUDED. All dates are based on Central European Summer Time (CEST, GMT+2), which will be in effect in Italy during the congress period (May 29 – June 5, 2026).

*One-day registration is only allowed for one day during the whole INTERBULL/ICAR conferences. Registration fees include 22 % VAT.

** Student Registration. Student Fee registrations are limited to a maximum of 50 participants, participating to the ICAR Conference only
We strongly encourage interested students to register as early as possible to secure their spot. Students who are not among the first 50 registrants, will still have the opportunity to complete their registration under one of the other available fee categories.

**Proof of Student Status

Kindly find below the mandatory requirements that a valid Proof of Status needs to meet:

 

Registration is mandatory for all oral and posters presenting authors.

A participant may present multiple contributions (oral or poster), provided that for each abstract a different person is registered. This fee may be paid either by the presenting author, by a co-author, or by another participant within and no later than 1 April 2026.

 

INTERBULL Conference Registration fees include:

 

ICAR Conference Registration fees include:

 

ICAR & INTERBULL Conference Registration fees include:

 

Accompanying person ICAR/INTERBULL fees include:

 

SOCIAL DINNER

 

ONE DAY REGISTRATION

 

Student Registration fees include:

 

ADDITIONAL OPTIONS TO BE BOOKED

 

For any inquiries regarding registration, please contact us at registrationicar2026@thetriumph.com

For those participants that need the invitation lette for getting the VISA, please visit the specific page containing the template here

 

Methods of Payments

Payments by Credit card: The following credit cards are accepted: American Express, VISA, MasterCard.

Payments can be made in Euro currency only. Credit card statements will show the vendor/merchant as Triumph Italy Srl Società Benefit and will show the amount in Euro.

Once payment has been confirmed, a summary of the registration will be sent to you via email.

Payments by bank transfer are accepted up to the late fee deadline of 15 April, 2026.

Once the registration has been confirmed, a summary email will be sent. The summary email will include the bank transfer details if you choose it. Please indicate your name and surname and ICAR2026 as reference on your payment so that we can identify you for confirmation.

Participants who experience difficulties processing their registration payments—whether by credit card or bank transfer, due to regulations in their home countries—are kindly requested to contact the Organizing Secretariat at registrationicar2026@thetriumph.com.  We will help you resolve any issues related to payment.

 

Charges

Bank transfers must not involve charges for the recipient. Kindly note that on-site payment will be possible by credit card only.

 

Cancellation Policy

 

Special Requests: 

Name changes– Category Change** – Invoice Information amendment and re-issuing
It is very important to pay attention during registration process filling all fields properly. Please only use western alphabetical font.
For each amendment request a € 60,00 VAT included   will be applied.
Name Change  can be requested via email by the registration owner to the Registration Department not later than 15 May, 2026.
** If a participant replaces another participant who was registered at a lower fee, the new participant will be required to pay the difference between their registration fee and the original one. Early registration fees are NOT transferable.

*Badge re-printing*
On-site, for the re-printing of forgotten/lost/stolen badges, € 60,00 VAT included will be charged. Kindly note that on-site payment will be possible by credit card only.

*Invoice re-issuing*

 

Important Notes

Participants submitting and paying their registration incorrectly will not be entitled to reimbursement.
This will be applied also to Third Parties/Group Administrator processing the registration for their delegates incorrectly.

These general conditions are to be considered as the legal basis for all registrations. Verbal agreements are not binding, unless confirmed in writing.

 

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

 

Passport and Visa

Participants coming from EU nations and citizens of USA, Canada, Australia and New Zealand, do not need visas to enter Italy. Most NON-EU citizens from other countries will need a visa and, sometimes, either a declaration or a permit of stay to formalize their visit in Italy. Please consult the Italian Embassy or Consulate nearest to you for specific details related to visas and visit the Italian Ministry of Foreign Affairs.

If an entry visa is required, please allow sufficient time for the process. To assist with your visa application, please write to icar2026@thetriumph.com and provide the following information when requesting the Invitation Letter: Full name (as it appears on the  passport), Date of birth, Nationality, Passport number, Expiry Date.

The Invitation Letter implies no obligation by the Organizers to cover registration fees, accommodation, travel expenses or any other costs connected with participation in the meeting.

 

Liability Disclaimer

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, Triumph Italy Srl Società di Benefit shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

Triumph will not be liable for any theft or damage to property and/or persons caused on site during the Conference, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of Triumph Italy Srl Società di Benefit.

Triumph Italy Srl Società di Benefit shall not be held responsible in the event of poisoning or food intoxication during the Event.

We strongly advise participants to take a personal “Cancel For Any Reason” insurance with an insurance company of their choice.

 

Further information at Triumph Italy Srl
Viale Belfiore, 9 – 50144 Florence, Italy
registrationicar2026@thetriumph.com